Defeat the clutter and crowdfund more!
Welcome to June, or as I like to refer to it as, the month that any and all of your new year, new me resolutions have been completely and utterly defeated, if they have made it this far, a round of applause goes out to you! With the defeat of these of these new year’s resolutions you may find yourself struggling to stay organized which can often result in lost receipts, missed meetings and a cluttered mind. All of which can lead to an inefficient crowdfunding campaign, which can negatively impact the amount you raise, this is because if you do not have all of your receipts and quotes you may not be able to accurately determine how much you need to raise or you may not be able to reach your deliverables.
I will be the first to admit, that I am not the most organized person and I manage to convince myself that after each move (as a co-op student I tend to move every 4 months) that I will be more organized…. this has yet to fully happen. I have tried numerous organization techniques, and think that I have finally found one that works for me! So, if just thinking about how unorganized you are stresses you out, which adds fuel to your procrastination I can totally relate and Be Change is here to help with a guide to organization in 5 easy steps!
Step One: Put on some upbeat and energizing music
This step is the only voluntary step of the article! Personally I find that when I am given a task to complete, whether it’s a task that I enjoy or a task that I absolutely detest (and will likely procrastinate completing for too long) that a solid music playlist will help get me through it! When it comes to organizing your project/ company it may seem like a daunting task and it is easy to get into the mindset of “I can’t do this” “how have I let it get this bad” etc. To counterbalance these negative thoughts that can enable procrastination to seep in, I suggest that you find an amazing upbeat playlist like these ones: https://goo.gl/3Tty7D ,https://goo.gl/CIBwlO and https://goo.gl/QE6Qqm to help get through the dreadful yet oh so rewarding task of organizing.
Step Two: Collect your projects/companies paperwork and other documents
Now that you have amazing beats on, it’s time to make the first step in organizing your projects paperwork and other documents! Before you can continue the organization process you must collect your various receipts, quotes and bills from what is likely a wide variety of places that you have left them such as the car, the dining room table, the living room, and the few that might have made them to your desk and compile them in one location (we suggest your office or your desk!)
Step Three: Sort the paperwork, and throw away anything that you don’t need to be holding on to
One tip that I have found particularly useful when it comes to organizing my paperwork, is that I make separate piles for key areas, for example I will start a pile for financial papers, another for receipts and quotes and a third for miscellaneous papers that I have accumulated. Once I have sorted what was a monstrous pile into three or more piles, the paperwork becomes more manageable, therefore not as overwhelming! From this point each pile gets sorted into keep, store and throw away.
Pro Tip #1: If you are afraid of losing an important paper-copy document or receipt you can scan them into your computer for safe keeping and print off a copy if need be, most companies will accept an return item with a copy of the receipt.
Step Four: Pick an organization strategy and implement it
We asked our followers and co-workers how they stay organized and I have compiled them into 3 easy to follow steps to start your organization journey!
- By using some form of calendar to schedule meetings, deadlines and other important events that pertain to both your company/organization and your personal life.
Having a calendar that contains both your work and personal stuff, as an entrepreneur is recommended, because there is often a very blurry line between work hours and personal hours in a day. A calendar hosting both, ensures that you do not overbook yourself! Our followers have recommended using google calendar which sends you email notifications, in conjunction with or a physical planner. Others recommend having a big calendar on your desk and putting colour coded sticky notes on days your have major deadlines and meetings.
- By making to-do list of task that need to be completed either in a day, week or month.
Having a to-do list can help you keep your short-term and long-term goals on track! There are many ways that you can create and maintain a to-do list, these can vary from a page in your planner, a list written on a scrap piece of paper, a sticky note or a series of sticky notes (with one task on each), to using an online platform (such as google keep and todoist). Some people like to have physical copies of their to-do list, so that they can have the satisfaction of crossing off each task or destroying the sticky note and the end of the day. Whereas others like to have electronic copies of their to-do list so that they can’t lose their list. People who use electronic list tend to enjoy the flexibility of moving task around and assigning them to new days.
- Colour-code your task!
Colour coding your task can allow for you to find all task-related material in an efficient manner! There are ways to colour code task both physically (for example in a book) and electronically. If you have a physical paper copy of your documents you can colour code things using sticky notes and binder dividers, assigning one colour per task. Using electronic colour coding is also a thing! If you are like a few of my co-workers and have anywhere from 10-25 tabs open at any given time, you can use the ordering of tabs to establish a to-do list for the day. A tab to-do list can be established be ordering your tabs from left to right in order of importance.
Pro-Tip #2: If you are a multiple tab opener you can also add the extension OneTab which allows you to convert all your tabs into a list in one click (which is especially good if your laptop is about to die or you need to leave to go somewhere)!
Step Five: Try, try again
The process of becoming organized can be a long and tedious one! What works for one person does not always work for the next. In this article we suggest three ways to start your organization journey. However, it is important to remember that parts of what we have suggested here may not work for you, or none of it will, obviously we hope that this article helps you in some way or another but there are 100’s if not 1000’s of organization techniques! So if you have given the suggestions in this article a go and they weren’t your cup of tea, please check out some more strategies, tips and tricks here: https://goo.gl/NXaGIS.
Each person has their own unique organization strategies, I am still very much working on finding organization styles which help me succeed as a young adult in a professional settings. However, I have personally tried these techniques and found some to be more successful than others.